Administrative Assistant Job at Newburgh Land Bank

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Administrative Assistant and Special Projects Coordinator

The Newburgh Community Land Bank is seeking a dynamic professional to serve as an administrative assistant and special projects coordinator on a part time basis (20 hours/wk).  This individual will help with the day to day operations of the Land Bank and assist with new projects as they arise.


The administrative responsibilities include:

  • Answering the Land Bank’s main phone line and responding to general inquiries about the Land Bank’s properties and programs
  • Explaining process and requirements for purchasing properties to potential buyers
  • Fielding comments and complaints about properties
  • Taking messages and assisting with scheduling
  • Assisting the director with sorting and responding to correspondence
  • Assisting the director in preparing materials for board meeting and other large group meetings
  • Assist with acquisition process—review parties’ qualifications, outreach to interested applicants, order titles and appraisals and other transactional documents, maintaining records appropriately
  • Data entry and routine maintenance of a property inventory database
  • Scheduling property tours and site inspections and coordinating with property management
  • Special projects duties may include assisting the director and project manager with:
  • Tracking costs and grants
  • Grant writing
  • Data collection and analysis
  • Land Bank website and social media
  • Community engagement
  • Research and reporting on best practices of land bank and similar initiatives
  • Other projects, as assigned and of interest to the individual


Be proficient with Microsoft Office; Excellent written and communication skills; Attention to detail and understanding complex processes; Professional demeanor and capacity to calmly and appropriately respond to resident and customer inquiries; Strong work ethic and interest in the Land Bank’s mission; Willing to learn new skills and respond to a dynamic environment. College degree, Spanish speaking and Newburgh residency are a plus.

To apply: Send a cover letter and resume to: by October 10, 2014.  Only those selected for an interview will be contacted.